SharePoint ECM

The goal of Enterprise Content Management (ECM) is to bring all of an organization’s unstructured information into a single managed environment where this information can be collaborated on with colleagues, found easily through search, and archived for compliance and discovery. In reality, a single ECM that spans across the entire enterprise exists in just 35% of all organizations. More commonly, ECM systems have been implemented into single department level workgroups to solve specific document-centric problems. The primary reason for these limited deployments is cost and lack of mass user adoption.

SharePoint as an ECM Platform

Microsoft shares this vision of ECM across the entire enterprise with SharePoint, Microsoft’s ECM platform offering. It’s inexpensive ($0 - $150 per user), liked by end-users, an extensible platform for developers, and has achieved mass user adoption across the entire enterprise with 67% of enterprises over 100 employees having successfully deployed SharePoint into their organizations.

Enabling Document-Centric Search

SharePoint comes with powerful indexed search capabilities; however is lacking basic column-based search and lacks document viewing in the search results. These features are commonly found in traditional ECM systems, and can help a user find and differentiate similarly named documents quicker.

Vizit SP enhances SharePoint’s search capabilities by including:

  • Fast Thumbnail Previews in Search Results
  • Open documents directly into integrated zero-footprint viewer
  • Enhanced search results, with sorting and properties
  • Search on specific fields with column-based search

Solving the Imaging Gap in SharePoint

SharePoint includes much of the necessary ECM and document management capabilities including version tracking, access control, collaboration, search, and workflow. However, one of the most measurable benefits of a traditional ECM system is automating paper-based processes through scanning, classifying, indexing, workflow and approval, retrieving, viewing, and archiving of these PDF and TIFF documents. This process is known in the industry as Transactional Content Management. With select third party add-ons, SharePoint can be used to automate paper-intensive processes such as Mortgage Applications, Accounts Receivable/Payable, Claims Processing, and Medical Chart Scanning. The result is a cost effective solution that reduces operational costs, improves worker efficiency, and eliminates paper storage.

Atalasoft has partnered with production capture vendors whose products integrate nicely into SharePoint to bring high-volume scanning into Vizit SP allowing organizations to fully leverage their existing SharePoint investments to dramatically reduce paper processing costs. Combined features include:

  • High Volume Document Scanning
  • Automatic Indexing & Classification
  • Searchable PDF Creation
  • Kick-Off Custom Image-based Workflows with SharePoint
  • Ad-Hoc Scanning from within SharePoint
  • Full-Index or Column-based Search/Retrieval
  • High Speed & Low Bandwidth Document Viewing
  • Post-Scan Manual Indexing
  • Post-Scan Document Editing & Page Reordering/Deleting

Benefits to your organization include:

  • Slash licensing costs by leveraging your existing SharePoint investment for ECM
  • Improve worker efficiency when retrieving, sharing, and viewing documents
  • Reduce processing time handing invoices, PO’s, and other paper forms
  • Eliminate lost time finding misplaced documents
  • Eliminate paper storage costs by storing electronic copies in SharePoint
  • Reduce IT costs by eliminating the need to install and maintain client document viewers
  • Reduce bandwidth costs when sharing documents with remote offices or workers

Atalasoft’s Vizit SP and PSIGEN’s Psi:Capture product bundle is available for direct purchase, or through approved resellers. Contact Atalasoft Sales or PSIGEN Sales for more information. See our ISV Partners for other capture solutions that integrate with Vizit SP.